Posts Tagged ‘renting a moving truck’

DIY Moving – Renting a moving truck in Vancouver (part 2)

August 3rd, 2011

You have decided to move yourself and you have already convinced Friends and Family to help you come moving. Now all you need is a truck! A DIY move can be a great money saver but you should know what is required prior to doing so.

If you have already read over Part 1 of this BLOG you have determined your moving needs, the size truck you require, identified the real cost of the rental and have booked your truck.

TRUCK PICK-UP DAY

Contact the rental company and find out if there are any driver requirements for the truck you are renting, minimum age, driver restrictions, if a driving abstract is required or any special licenses.

You will need someone to drop you off or a taxi to the rental office. You may drive your car as long as you know ahead of time that there are stalls to accommodate your leaving your car behind.

You will need to bring along some documents with you. A valid driverâ..s license and major credit card. Factor in the time required for the processing of paperwork, explanation of the rental contract / insurance as well as an orientation of the truck.

THE DEPOSIT

A rental deposit will be charged on pick-up day. Be prepared to pay at least half the amount that will be owing when the truck is returned.

INSURANCE

Check with your credit card company, auto insurance agency or home insurance carrier to see if you already have enough insurance to cover your move. Many auto insurance policies do not cover truck or van rentals. Additional insurance may be required.

The rental agency will provide insurance for a fee per day. You may wish additional coverage for your belongings while in transit. If you are not moving far and do not have and your valuables are limited, a general insurance may be sufficient.

Here are types of applicable insurance you may wish to consider:

Limited Loss and Damage Waiver Insurance: Protection from liability resulting from
loss or accidental damage to the rental truck

Cargo Insurance: Applies to accidental loss or damage to your contents caused by a motor vehicle accident, and Acts of God.

Personal Accident Insurance: Refers to accidental death, medical expenses for you and your passenger for the duration of the rental.

CHECK THE TRUCK FOR DAMAGE, MILEAGE AND GAS GAUGE

A rental agent should take you through an inspection and orientation of the truck. Make sure you thoroughly inspect the vehicle, refuse to be rushed. Check for scratches, dents, bumps and anything on the interior that is damaged. Make sure all signs of wear are listed on the inspection sheet.

The agent will also record the current mileage and amount of gas in the tank. Check to ensure the odometer reading and gas levels are correct. Take the time to inspect the inside of the cargo box and ensure that it is clean and what if any equipment is inside. Some companies will include dollies and blankets. Many of these are secured to the inside of the cargo box.

WHAT OTHER TOOLS DO YOU NEED

Before you leave take a look at what if any moving equipment is available for rent. Moving pads, blankets, moving dollies, as well as any other last minute packing and moving supplies. You should know that these are considered last minute, impulse purchases and are priced accordingly. Prior to picking up your truck you may consider renting moving supplies and obtaining your supplies through companies such as It’s your Move Equipment Rentals and Supplies.

DRIVING

Ask the agent to demonstrate how to operate the hydraulic lift gate or slide out ramp prior to just jumping in. Make sure that you are comfortable behind the wheel and confident that you can operate the truck safely before leaving the rental compound.

Remember that you are not driving a regular vehicle. Large moving trucks have a larger turning radius and need more space to allow for stopping. Trucks are much taller than vehicles so bear in mind low clearances at the drive-through, loading bays and gas stations. Learn to rely on your mirrors and drive considerately of others. For the duration of your rental it may be wise to use a passenger as an occasional rear spotter whenever backing up.

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DIY Moving – Renting a moving truck in Vancouver (part 1)

July 15th, 2011

You have decided to move yourself and you have already convinced Friends and Family to help you come moving day. Now all you need is a truck! A DIY move can be a great money saver but you should know what is required prior to doing so.

WHAT ARE YOUR NEEDS

Are you moving across town or across the country, how big is your home, how much stuff do you have. It’s also a good idea to determine how long you’ll need the truck (how many days), when you want to pick it up and whether it’s a one-way or two-way move. Many companies charge a premium price for one-way moves; this is to cover the cost or retrieving the truck.

WHAT SIZE TRUCK DO YOU NEED 

There are a few realizations come moving day, how did I end up with this much stuff and how are we going to move everything in one trip. Keep in mind that professional movers have the experience in efficiently loading a truck for maximized use. As a DIY Mover be generous in your estimation of how long you will need to rent the truck as well the size of the truck you will need.

Remember, your truck should be large enough to accommodate 10-15% more than what you own. Better to end up having a little extra space as opposed to too little. If your truck is not the right size you may have to make a number of trips which will throw off your timeline, budget and annoy your helpers.

Here is a guideline of common truck sizes offered by most major rental companies and what you should expect to be able to move in them.

10′ -14′ Box – Suitable for a studio or small 1 Bedroom apartment

18′ – 24′ Box –  Suitable for a 2-4 bedroom home (Most common)

24′ – 26′ Box – Suitable for 3-5 Bedroom home.

DETERMINE THE COST

There are a number of factors to consider when determining the true cost of renting a moving truck. The size of the vehicle, the distance and time frame required.

If you are planning a distance move National companies may be your only option. For local moves national companies may charge more over local providers but may offer a larger variety and better availability.

Mileage rates, these will vary considerably within the industry, and can range from 7 cents-29cents per Kilometer. This may seem low but a little bit of number crunching will quickly highlight this extra and often unexpected cost. At pick-up time some companies will offer to pre-sell Kilometers at a slightly cheaper rate, or risk paying a little more should the truck be returned with kilometer overages.

If you can estimate the number of kilometers you will need to travel, you can have a better idea of your total rental expense.

Tolls, if you are expecting to proceed through tolled crossings to your new destination expect that extra fees may appear later on your credit card.

The same applies to intersection camera or traffic violation / parking tickets. Many companies add on an additional post processing fee to collect these amounts.

Fuel and fuel surcharges, When you take responsibility of the truck the gas gauge should be at full. Returning the truck without toping up the gas tank will lead to a refueling fee at significantly higher than what you would have paid at the pump.

Insurance, make sure to factor in the need for additional insurance. This is often an unexpected requirement as the renter often assumes that the rental company covers this aspect.

Variable rates, Rates vary considerably between peek moving times, Summer over Winter and even weekdays over weekends.

You should expect to incur some of these additional fees especially if you negate the rental contract and conditions. In the end defeating your goal of saving money by DIY move.

GET SOME ESTIMATES AND BOOK EARLY

Once you have determined what size rental truck you will need and identified some of the additional costs involved it is time to make your reservation. Be aware that there are rental companies which typically over book, keep in mind that when you make a reservation for a moving truck, what you are actually reserving is the rate rather than the truck itself.

Plan ahead and try to make your reservation as early as possible. Most moving reservations are made online these days. Keep in mind that you will need to leave a deposit to confirm your reservation. This will ensure that the truck you need will be available when you need it.

Now that everything is reserved and waiting, our next BLOG will pick up where we left off. We will cover what you will need on pick-up day, insurance requirements, additional equipment, vehicle inspection, driving and how to load a moving truck.

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