Posts Tagged ‘moving truck expenses’

DIY Moving – Renting a moving truck in Vancouver (part 1)

July 15th, 2011

You have decided to move yourself and you have already convinced Friends and Family to help you come moving day. Now all you need is a truck! A DIY move can be a great money saver but you should know what is required prior to doing so.

WHAT ARE YOUR NEEDS

Are you moving across town or across the country, how big is your home, how much stuff do you have. It’s also a good idea to determine how long you’ll need the truck (how many days), when you want to pick it up and whether it’s a one-way or two-way move. Many companies charge a premium price for one-way moves; this is to cover the cost or retrieving the truck.

WHAT SIZE TRUCK DO YOU NEED 

There are a few realizations come moving day, how did I end up with this much stuff and how are we going to move everything in one trip. Keep in mind that professional movers have the experience in efficiently loading a truck for maximized use. As a DIY Mover be generous in your estimation of how long you will need to rent the truck as well the size of the truck you will need.

Remember, your truck should be large enough to accommodate 10-15% more than what you own. Better to end up having a little extra space as opposed to too little. If your truck is not the right size you may have to make a number of trips which will throw off your timeline, budget and annoy your helpers.

Here is a guideline of common truck sizes offered by most major rental companies and what you should expect to be able to move in them.

10′ -14′ Box – Suitable for a studio or small 1 Bedroom apartment

18′ – 24′ Box –  Suitable for a 2-4 bedroom home (Most common)

24′ – 26′ Box – Suitable for 3-5 Bedroom home.

DETERMINE THE COST

There are a number of factors to consider when determining the true cost of renting a moving truck. The size of the vehicle, the distance and time frame required.

If you are planning a distance move National companies may be your only option. For local moves national companies may charge more over local providers but may offer a larger variety and better availability.

Mileage rates, these will vary considerably within the industry, and can range from 7 cents-29cents per Kilometer. This may seem low but a little bit of number crunching will quickly highlight this extra and often unexpected cost. At pick-up time some companies will offer to pre-sell Kilometers at a slightly cheaper rate, or risk paying a little more should the truck be returned with kilometer overages.

If you can estimate the number of kilometers you will need to travel, you can have a better idea of your total rental expense.

Tolls, if you are expecting to proceed through tolled crossings to your new destination expect that extra fees may appear later on your credit card.

The same applies to intersection camera or traffic violation / parking tickets. Many companies add on an additional post processing fee to collect these amounts.

Fuel and fuel surcharges, When you take responsibility of the truck the gas gauge should be at full. Returning the truck without toping up the gas tank will lead to a refueling fee at significantly higher than what you would have paid at the pump.

Insurance, make sure to factor in the need for additional insurance. This is often an unexpected requirement as the renter often assumes that the rental company covers this aspect.

Variable rates, Rates vary considerably between peek moving times, Summer over Winter and even weekdays over weekends.

You should expect to incur some of these additional fees especially if you negate the rental contract and conditions. In the end defeating your goal of saving money by DIY move.

GET SOME ESTIMATES AND BOOK EARLY

Once you have determined what size rental truck you will need and identified some of the additional costs involved it is time to make your reservation. Be aware that there are rental companies which typically over book, keep in mind that when you make a reservation for a moving truck, what you are actually reserving is the rate rather than the truck itself.

Plan ahead and try to make your reservation as early as possible. Most moving reservations are made online these days. Keep in mind that you will need to leave a deposit to confirm your reservation. This will ensure that the truck you need will be available when you need it.

Now that everything is reserved and waiting, our next BLOG will pick up where we left off. We will cover what you will need on pick-up day, insurance requirements, additional equipment, vehicle inspection, driving and how to load a moving truck.

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